It’s an age where the modern consumer is taking more of an interest in not only how their products are made but their source of funding. They want to know where their money is going and how it affects their budget. The same level of interest should also be applied to your business phone bill. There’s a good chance that 50% of your business’ operating budget should be going to phone service. Well, this would also depend on the ty
That being said, does your business know the best ways to save money on your phone bill?
If not, then you need to keep reading. Below is a breakdown detailing the best ways to save money on your business phone bill.
Evaluate Your Phone Plan
Take the time to carefully look at your current phone plan and decide if it meets the needs of your business. Carefully review the services and features that come with your plans, such as call minutes, internet limits, and the ability to send and receive messages. Find any services or benefits your business doesn’t need and can do without.
For example, you might not need endless talking minutes if your workers mostly use mobile apps to talk. Consider switching to a cheaper plan that fits your needs better by lowering your current one. Also, look into other phone deals given by different companies to see if any are better for you and give you more for your money.
Negotiate With Your Service Provider
Talk to your phone service company and start negotiating to see if you can get your phone bill lowered. Start by finding out about the current deals, savings, and plans that other companies are offering. With this information in hand, talk to a representative from your current service and tell them you want to look into other choices.
Point out that you’ve been a loyal customer for a long time and ask if they have any special rates or deals they can give you. Stress the importance of keeping a good business relationship and ask if they can give you a better rate to help you save money. Remember that negotiating may take time and require patience, but you may save money.
Bundle Services (Business Phone Bill)
If your business uses more than one service from the same company, you could save money by buying them all at once. Many broadband companies give you a deal when you bundle services like internet, phone, and TV.
Bundling not only makes bills and support easier, but it also gives you a chance to get a better deal altogether. Consider what services you need now and compare grouping costs versus getting different plans for each.
When you bundle services, you pay less each month and could save money in the long run. But ensure that the deal meets your unique needs and that the services included are reliable and high-quality.
Opt For VOIP Services
Voice over Internet Protocol (VoIP) services have gained popularity due to their cost-effectiveness for businesses. VoIP services can offer significant savings compared to traditional landlines by utilizing your internet connection to make phone calls.
Research different VoIP providers and compare their pricing structures, features, and customer reviews to learn more about voip benefits. Consider factors such as the number of users, call quality, customer support, and integration capabilities with other business tools you use. While cost is important, ensure that the chosen voip for business meets your requirements and provides reliable communication options.
Use Mobile Apps for Communication
Take advantage of the many mobile apps that let you talk to people for free or at a low price. Apps like Skype, WhatsApp, Google Meet, and Zoom let you make voice and video calls, send and receive messages, and hold meetings for a small part of the price of standard phone services.
Encourage your workers to use these apps as much as possible to communicate with each other and with clients. This makes you less dependent on expensive phone deals and can save you a lot of money. Make sure, though, that your workers have a steady internet connection to use these apps and keep contact lines open.
Implement Call Forwarding
Call switching can be cost-effective if your business has various sites or workers who work from home. If you put them all into one system, you don’t have to have different phone lines for each place or employee.
Call routing allows you to send calls to the right people or offices, no matter where they are physically located. This not only cuts down on the number of lines you need, but it also cuts down on the service fees that come with having more than one line. Check out your phone service provider’s call transfer options, or consider getting virtual phone systems with advanced call-handling features to make your contacts even easier.
Embrace Virtual Phone Systems
Virtual phone systems, or virtual PBX, provide an affordable alternative to traditional phone systems. Operating through the internet, virtual phone systems eliminate the need for expensive hardware installations and maintenance. They offer features like auto-attendants, call routing, voicemail, and call recording, enhancing your business’s professionalism and efficiency.
Compare different virtual phone system providers and consider pricing, features, scalability, and customer support. Look for plans that align with your business size and requirements. Virtual phone systems can be particularly advantageous for small businesses or startups with limited budgets, as they provide enterprise-level features at a fraction of the cost.
Monitor and Control Usage
Educate and encourage your employees to be mindful of their phone usage and to avoid unnecessary long-distance or international calls. Establish guidelines for appropriate business phone usage and communicate them effectively across the organization.
Regularly monitor phone bills to identify any excessive or unauthorized usage. Consider implementing call monitoring or reporting tools that provide insights into call patterns and usage statistics. These tools can help you identify any inefficiencies or misuse of phone services, allowing you to address them promptly.
Ring up Savings on Your Business Phone Bill
By following the tips outlined, businesses can save considerable money on their monthly phone bill. Negotiating a better deal with the provider and reducing unnecessary costs are great starting points.
To learn more about saving money on your business phone bill, contact your service provider and explore options.
We hope you enjoyed reading this article. If you found it helpful, be sure to check out our blog for more informative resources.